As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

• 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless AA&S 2023, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the San Antonio Marriott Rivercenter from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AA&S 2023 meeting being held at the San Antonio Marriott Rivercenter, August 28 - 31, 2023. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of AA&S 2023 and Show Management.


• 2: Upon acceptance of the booth application please understand booth fees are non-refundable.


• 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.


• 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

• 5: Exhibitor acknowledges that AA&S 2023, Arctos Technology Solutions, Show Management and its contractors, and the San Antonio Marriott Rivercenter do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.


• 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.


• 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.


• 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.