E X H I B I T O R   I N F O R M A T I O N

Online Registration and Information for 2023 AA&S Exhibitors

AA&S 2023 Conference Exhibitor Sales are Now Live!

Exhibit Booth Registration

$3,000 per 10'x10' Booth


2023 Exhibitor Registration - CLOSED      2023 NEW Exhibit Hall Map

10'x10' Booth Space Includes

  • Access to the Conference App with Exhibitors , Agenda and more.
  • Standard 8-foot back drape and 3-foot side drape
  • Identification Sign
  • Two (2) Exhibitor Staff Badges per 10'x10'booth
  • Additional Exhibitor Staff can be added for $300/each
  • Company/Organization listing on the Exhibitor Layout
  • Logos listed on promotional signage at Conference
  • NEW! - 6-foot draped table included with each 10'x10' booth
  • NEW! - Two (2) chairs included with each 10’ by 10’ booth
  • NEW! - Wastebasket included with each 10’ by 10’ booth

Exhibit Hall Capacity

  • Submit your application online
  • 50% deposit must be included with the application
  • Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space
  • Choose at least 3 locations from booth map (in case your first choice has already been assigned)

Arctos Conference Apps

Exhibitors will receive access to the following apps:

Arctos Events App
Again for 2023, we will be offering the Arctos Event App to all Exhibitors as part of their exhibitor fee. This system has proven beneficial for capturing new contacts to increase your customer base.

Be sure to design and submit your Banner Ad & Link for the Conference App to maximize your exposure at AA&S.

Arctos ProLead App
Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.

Arctos ProLead App Instruction Sheet



Do you have questions about exhibiting at AA&S 2023?

      Email Elise Rountree Today   

Please contact Elise Rountree for more details on becoming a 2023 AA&S Exhibitor
or have questions on what an Exhibitor Experience Sponsorship can do for your company.

See the New and Exciting Benefits of Exhibiting at AA&S 2023!

  • All AA&S 2023 Exhibitors will have the opportunity to create and submit a 30 to 60-second presentation/video explaining your company, products and capabilities which will be shown to all attendees during transitions between the Keystone Panel Sessions.
  • Arctos is proud to announce our free to use lead retrieval app "ProLead" (available on iOS/Android) for our Exhibitors. Scan badges and keep track of all your connections at our conference with our easy to use app designed with you in mind. Click Here for More Details.
  • Access the Arctos Events App (available on iOS/Android) to view schedules, maps, attendee list and exhibitors. Click Here for More Details.
  • Group Luncheons held in the Exhibit Hall to give you more time to network with your colleagues.

Preliminary Exhibit Hall Hours

AUG 28
AUG 29
AUG 30
Decorator Set-Up
8:00a - 11:00a
Exhibit Hall Open
7:00a - 6:30p
Exhibit Hall Open
7:00a - 4:00p
Exhibitor Move-In
11:00a - 5:00p
Continental Breakfast
7:00a - 8:00a
Continental Breakfast
7:00a - 8:00a
  Refreshment Break
9:30a - 10:00a
Refreshment Break
9:30a - 10:00a
  Exhibit Hall Luncheon
11:30a - 1:00p
  Refreshment Break
2:30p - 3:00p
Refreshment Break
2:30p - 3:00p
  Exhibitor Reception
5:00p - 6:30p
Exhibit Hall Teardown

Please note: Exhibitor hours are subject to change to conform to the Conference agenda.


If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Floor Plan

Arctos, on behalf of AA&S, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company/Organization Logo & Website
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists



Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and AA&S reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless AA&S 2023, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the San Antonio Marriott Rivercenter from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AA&S 2023 meeting being held at the San Antonio Marriott Rivercenter, August 28 - 31, 2023. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of AA&S 2023 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that AA&S 2023, Arctos Technology Solutions, Show Management and its contractors, and the San Antonio Marriott Rivercenter do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.


Thanks to the following companies for supporting this conference.